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executive administrative assistant

Senior Executive Assistant

POSITION:         Senior Executive Assistant

REPORTS TO:     Executive Director/CEO

LightHouse for the Blind and Visually Impaired, headquartered in downtown San Francisco, is looking for a full time Senior Executive Assistant to fill a valued role in our growing organization.

Do you enjoy behind-the-scenes work that helps visionary executives at a remarkable organization invent its future? Are you attracted to work which helps thousands of people with disabilities in the Bay Area and beyond? The LightHouse for the Blind in San Francisco is looking for a Senior Executive Assistant to support its CEO in leading our 117-year-old nonprofit as it grows.

The LightHouse for the Blind is a storied organization now employing 130 staff with an annual budget of approximately $17 million. Our new headquarters in downtown San Francisco is transit-friendly and is attracting worldwide notice for its progressive and innovative programming which helps blind people every day. We’re looking for a person with great supporting skills and a high degree of emotional intelligence to serve our CEO and other Senior Directors in our management team. The ability to anticipate executive needs, and to prioritize in a fast-paced C-suite is highly desired.  If you like working with people to schedule magic and like to prepare crisp minutes, notes and agendas, this could be a great fit. Our organization is unusually close and mission-driven. We strive to help transform the lives of blind people every day.

The Senior Executive Assistant (SEA) is a key position of the LightHouse Executive Team.

The SEA provides administrative support to the senior leadership and the Board of Directors.

Role Overview:

The Senior Executive Assistant is also the primary person responsible for managing all activities related to the LightHouse governing Board of Directors, including: scheduling and planning board and committee meetings, and producing the minutes of the meetings.


  • Education: Bachelor’s Degree; advanced degree a plus.
  • Experience: 3-4 years of experience in either administrative support, communications, project coordination or related fields; some background in larger nonprofit organizations a plus.
  • Personal: Superior English verbal and written communication skills. High degree of emotional intelligence, tact and intuition. Detail-oriented. Must have strong interpersonal skills to relate to staff, Board, volunteers, blind/visually impaired community members and persons with varied backgrounds and viewpoints.
  • Specific skills: Strong command of Microsoft Office, particularly Outlook, Word and Excel.
  • Multi-task: Ability to work on several projects at one time.
  • Organization Skills: The ability to prioritize workloads.
  • Elegant writing for business correspondence.
  • Familiarity with social media a plus.
  • Valid California Driver’s License and willingness to drive occasionally.
  • Know the blindness community – or if not, are fully prepared to research, get acquainted and become an ally

Job Responsibilities:

  • Provide executive administrative support to the CEO and Senior Directors
  • Keep CEOs daily calendar.
  • Assist CEO in building and maintaining strategic relationships.
  • Proof and prepare documents and correspondence.
  • Occasionally read aloud inaccessible paper correspondence and other documents to the CEO.
  • Make business travel and hotel arrangements as needed.
  • Attend all Board and committee meetings.
  • Take minutes of meetings and distribute to members following the meeting.
  • Keep calendar of meetings of the Board of Directors and its committees,
  • Insure Board member information is kept current on agency website and in email distribution lists.
  • Prepare and distribute other documents of interest to the board or its committees.
  • Coordinate food and refreshments for board, committee and some business meetings.
  • Coordinate Zoom teleconferences, including remote attendance to meetings.
  • Assist Board members with administrative support as requested.
  • Prepare and distribute the agenda for the weekly staff Directors meeting; take notes at the meeting.
  • Assist senior management during occasional offsite events and meetings.
  • Other duties as assigned

Who We Are:

LightHouse has an audacious mission—to transform the lives of the 40,000 blind people in the greater Bay Area and beyond. We do this through tech design, disability advocacy, consultation, classes and community formation in San Francisco, our four satellite offices and Enchanted Hills Camp in Napa. We are a fun, fascinating, widely diverse, warm and friendly community. We work in downtown San Francisco in a 40,000 square foot state-of-the-art workspace renowned for its universal design, steps from Civic Center BART. LightHouse is working for nothing less than to change the future for blind people and the wider community.

Within a five-minute walk are the world headquarters for Twitter, Uber, Dolby, Zendesk and many other tech giants. Within three blocks are all of the principal buildings for Northern California’s federal, state and local government. Also in our neighborhood are many theaters, San Francisco Symphony and Opera, the Asian Art Museum and dozens of other key cultural anchors of the entire Bay Area.

The successful candidate will join a unique organization in which blind and sighted professionals work together at every level. Our governing Board of Directors, management and staff are all composed of roughly equal numbers of blind and sighted people, a parity unprecedented in our field.

Founded in 1902, LightHouse for the Blind and Visually Impaired provides skills, resources and community for the advancement of all individuals who are blind or have low vision. Our innovative programs have been featured in 60 Minutes, the New York Times, and the Wall Street Journal and beyond. The blind community comes to LightHouse to learn how to travel independently with a white cane, to rejoin the workforce, use accessible technology, and meet a community of mentors and peers.

From unique tactile maps, to an unparalleled camp for blind campers, to a world prize for blind ambition, LightHouse offers programs unavailable elsewhere.

Learn About Us:

LightHouse for the Blind and Visually Impaired
1155 Market Street, 10th Floor
San Francisco, CA 94103

Employee Benefits:

The LightHouse offers a rich package of benefits, including medical, vision and dental insurance. Employees are eligible for an employer-matched 401(k) plan and subsidized health club membership, among many other perks.


Depending On Experience; industry competitive.

How to Apply:

Please submit a cover letter and résumé in word processing document attachments (no PDFs please) and employment application (downloads in a Word document) to hr@lighthouse-sf.org, including the job title in the subject line. including the job title in the subject line. To fill out the application, please enable editing in the document.


Executive Administrative Assistant

POSITION:            Executive Administrative Assistant

REPORTS TO:     Senior Executive Assistant

STATUS:             Non-Exempt


The Executive Administrative Assistant (EAA) provides administrative and accessibility support to LightHouse senior directors and managers, as many LightHouse directors and supervisors are blind and visually-impaired. The primary purpose of this position is to provide visual access, computer support and other administrative functions that remove barriers to accessibility.

This position also assists the Senior Executive Assistant in performing duties related to supporting the LightHouse Board of Directors, correspondence, mail processing and executive event operations.


Education or equivalent:  A college degree with concentration in English, Liberal Arts or Communications a plus.

Experience: At least two years experience in an administrative support position, or related field.  A background in non-profits is desirable.

Other: Excellent verbal and written communication skills, flexible, detail-oriented. Ability to manage multiple projects with precision and a high degree of organization.  Must have strong interpersonal skills to relate to staff, board members, volunteers, and students with disabilities.  Strong ability to use Microsoft Office suite – particularly Word, Excel and Outlook. Strong familiarity with social media a plus.  Must have valid California Driver License and be willing to drive as part of this position.


Able to carry or transport 20 lbs., sit at a desk and perform computer-intensive work for long periods of time, operate standard office equipment and travel independently.


  • Prepare correspondence for CEO and LightHouse directors as assigned, including writing letters, reports and minutes, formatting, mailing, printing and producing in alternative media.
  • Proof and prepare documents and correspondence.
  • Assist blind and low-vision employees with rapid completion of paperwork, purchases, authorizations and other paper-based and/or inaccessible online operations as directed.
  • Assist with sorting and logging of mail for blind and low-vision LightHouse directors.
  • Assist blind and low-vision employees to complete inaccessible documents such as timesheets, purchase orders, receipt back-ups and other access issues.
  • Assist team in processing incoming and outgoing mail.
  • Perform other clerical duties as assigned by the Senior Executive Assistant.
  • Provide reader/driver services for blind and low-vision members of the LightHouse executive team.
  • Provide executive administrative support to the CEO and senior directors.
  • Make business travel and hotel arrangements, as directed by the Senior Executive Assistant.
  • Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.




LightHouse for the Blind and Visually Impaired is an equal opportunity employer to all.  We strive to maintain a scent-free environment and a drug-free workplace.  We also operate under a mutual “employment at will” policy.


Please submit a cover letter and résumé as Word attachments (no PDFs please), to hr@lighthouse-sf.org, including the job title in the subject line. We will not consider videos or hyperlinks to online profiles. Due to time constraints we will only respond to complete submissions in which there is serious interest. Thank you for your understanding.