Projects Coordinator
World Institute on Disability, California Work Incentives Initiative
ABOUT WID:
The World Institute on Disability (WID) is a nonprofit public policy center dedicated to promoting independence and full societal inclusion of people with disabilities. Currently, WID operates with a staff of 16 employees and regular volunteers and is located in downtown Oakland, California.
Since its founding in 1983, WID has earned a reputation for high-quality research and public education on a wide range of issues.
The Board of Directors and staff, over half of whom are people with disabilities, are respected national leaders in the disability rights field as well as in industry, government, and social services. This enables WID to bring a cross-disability perspective to the policy arena.
PROJECT DESCRIPTION:
ABOUT California Work Incentives Initiative:
The California Work Incentives Initiative (CWII) at WID is a community based collaboration of people with disabilities, service providers, employers and policy makers. CWII focuses on reducing poverty and barriers to employment. We work with disability community stakeholders to improve person-centered health care and employment services. Current projects include Disability Benefits 101 (DB101), bilingual web based services on public and private health and benefit programs for California workers and job seekers, and the statewide California Work Group on Work Incentives and Healthcare (CWG), which provides public policy education activities. Disability Benefits 101 Information Services conducts statewide outreach, training and presentations on health, work and disability (www.db101.org) .
The CWII program work environment is flexible, team oriented and fast paced. Program staff are encouraged and expected to contribute to program improvements. CWII receives support from city, county, state, federal and foundation grants and contracts to produce and manage program activities.
POSITION SUMMARY:
The Project Coordinator provides planning, coordination and support for multiple program activities, including scheduling and coordinating trainings; scheduling, coordinating and taking minutes for meetings with partner organizations; maintaining communications with partners and subcontractors; writing news articles; conducting research on improving internal operational systems; and providing general administrative and logistical support. This position works closely with the Program Director and other CWII staff to complete projects of a complex and sometimes confidential nature.
DESCRIPTION OF ESSENTIAL FUNCTIONS:
Coordination Tasks
• Foster relationships with members of partner organizations through various methods of correspondence.
• Plan, schedule, and execute meetings between various state-wide partner organizations.
• Synchronize calendars of other CWII staff.
• Make presentations about program goals and history using the DB101 website.
• Attend functions off-site to represent the program.
• Take minutes during teleconferences and face-to-face meetings when necessary.
• Design and maintain public documents and fliers.
• Assist partners in creating documents and fliers that are consistent with other program documents.
• Coordinate and delegate training production tasks.
• Follow up after events with partners.
• Work in conjunction with subcontractors to complete various deliverables.
Program Research and Development
• Conduct research on ways to improve current operational systems.
• Learn new technology as needed, including attending training sessions.
• Coordinate with other WID staff to complete projects as needed.
• Write articles and conduct research on various topics for program use and the DB101 newsletter.
• Assist in developing and producing training manuals.
• Beta test websites and calculators as requested.
Office Tasks
• Create, maintain and archive electronic and paper files as needed.
• Ensure accessibility of all products and communications.
• Order new supplies and materials.
• Maintain websites with current information.
• Book travel logistics and process required travel paperwork to WID.
• Edit papers and fliers for public use.
• Complete paper and electronic mailings.
Other Duties as Assigned
MINIMUM QUALIFICATIONS:
• B.A. or other post secondary degree or equivalent work experience and office work experience related to job description duties
• Experience using MS Office, Excel and related software
• Professional writing and oral communication skills
• Flexibility; ability and capacities to work under pressure from multiple deadlines and project needs
• Experience gathering, collating, filing and reporting data to data base
PREFERENCES:
• Knowledge or experience with web-based software, web editing and the internet
• Knowledge of Independent Living movement history and philosophy
• Personal and/or professional experience with disability
• Interests or experience with editing
REPORTING RELATIONSHIP: CWII Program Director
COMPENSATION: $36,500 – $45,000 annual base range at 50% fte, plus benefits
APPLICATION PROCESS:
Send Resume, Writing sample, Cover letter and References to:
World Institute on Disability
Attn: Projects Coordinator Search Committee
510-16th Street, Suite 100
Oakland, CA 94612
FAX: (510) 763-4109
EMAIL: jobs@wid.org
NO CALLS PLEASE
(WID acknowledges receipt of applications by mail.)
Position open until filled
REASONABLE ACCOMMODATIONS:
• Address questions regarding reasonable accommodations on the application/ interview process to the attention of the Human Resource Manager.
• As a safety precaution to our staff with severe allergies, applicants, employees, and guests who use service dogs advise the Human Resource Manager of their appointment before arrival, when possible.
• WID promotes a scent/chemical free environment. To support this effort, WID asks that all applicants, employees, and guests refrain from wearing/using scented products and chemicals while in our offices or at our sponsored events.
TRAVEL/RELOCATION:
WID cannot cover the cost of travel or relocation, but encourages all interested applicants to apply.
All persons, including disabled persons, elders, women, racial and ethnic minorities, are encouraged to apply.
